Company name：Abdul Latif Jameel

Position：Office Administrator - Intern

Countries & Regions：Guangdong - Shenzhen

Work Type：Internship

Position Type：HR, Administration, Logistics and Management

Number Of Vacancy：Several

Salary Range：face to face

Job Description

Send your resume to con-wenjuanl@alj.com for applying for the opportunity.

Job Description

Overview:
The Office Administrator plays a crucial role in ensuring the smooth and efficient operation of the daily business. This position is responsible for a wide range of administrative and clerical tasks that support the overall functioning of the organization.

Responsibilities:

• Manage      the office's physical environment, including ensuring cleanliness,      organization, and proper functioning of office equipment (such as      printers, copiers, and fax machines).

• Oversee      office supplies inventory, forecast needs, place orders, and manage stock      levels to ensure an uninterrupted supply of necessary items.

• Greet      and assist visitors, ensuring they have a positive first impression of the      company. Provide directions, offer refreshments, and notify the      appropriate staff of their arrival.

• Point      of Contact (PoC) to interface with suppliers, partners and clients.

• Prepare,      edit, and proofread various documents, such as reports, memos, letters,      and presentations, ensuring accuracy and proper formatting.

• Assist      in the organization and coordination of meetings, conferences, and events.      This includes scheduling, reserving meeting rooms, preparing meeting      materials, and ordering catering if required.

• Support      employee reimbursement, process and track invoices, expense reports, and      purchase orders. Ensure timely payment of bills and proper accounting of      expenses.

Job Requirements

Skills and Qualifications:

• Excellent      communication skills in English and Chinese, both written and verbal.

• Strong      organizational and multitasking abilities, with attention to detail.

• Proficient      in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability      to handle confidential information with discretion.

Company profile